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Seattle Public Schools/Board Meetings/July 05, 2017 – Regular Board Meeting (includes budget and waitlist update)

July 05, 2017 – Regular Board Meeting (includes budget and waitlist update)

Agenda   FINAL
Regular Legislative Session
July 05, 2017, 4:15 p.m.

Board of Directors
2445 – 3rd Avenue South
Seattle, Washington 98134
206-252-0040

I. Call to Order – 4:15 p.m.

  1. General Welcome Announcement to Audience
  2. Roll Call
  3. Pledge of Allegiance

II. Superintendent Comments – 4:20 p.m.
III. Budget and Waitlists Update – 4:30 p.m.

IV. Business Action Items – 4:55 p.m.

A. Consent Agenda    

  1. Personnel Report    
  2. Amending Policy No. 3115, Homeless Students: Enrollment Rights & Services  – (Ops, June 15, for consideration) Approval of this item would amend Board Policy No. 3115, Homeless Students: Enrollment Rights & Services.
  3. Amending Policy No. 5201, Drug Free Schools, Community & Workplace – (A&F, June 8, for approval) Approval of this item would amend Board Policy No. 5201, Drug Free Schools, Community & Workplace.
  4. Renewal of Washington State Risk Management Pool coverage for fiscal year 2017-2018  – (A&F, June 8, for approval) Approval of this item would accept the proposed WSRMP coverage agreement for the 2017-18 fiscal year and that the expenditure of $1,945,585 in premium contributions to the WSRMP loss funding pool be authorized.
  5. RFP01545 – Athletic Trainer Support Services, Final Renewal of Contract for the Athletic Trainers Program, 2017-18 – (Ops, June 15, for approval) Approval of this item would authorize the Superintendent to execute a personal service contract final renewal with Seattle Children’s Hospital in the amount of $330,000 to provide basic athletic training services for 24 hours a week at ten Seattle High Schools beginning August 1, 2017.
  6. Approval of Agreement with King County to Purchase ORCA Business Passport Products (Metro Transportation) – (Ops, June 15, for approval) Approval of this item would authorize the Superintendent to execute a contract with King County for $2,461,364.60.
  7. Approval of a Contract with American Traffic Solutions for Stop Paddle Cameras and King County Interlocal Agreements – (Ops, June 15, for approval) Approval of this item would approve the use of cameras to detect school bus stop paddle violations and authorize the Superintendent to execute a contract with American Traffic Solutions and Interlocal Agreements with King County.
  8. Approval of Agreements with Seattle Children’s Hospital and Fred Hutchinson Cancer Research Center for Hospital-Based Educational Services  – (A&F, June 8, for approval) Approval of this item would authorize the Superintendent to enter into agreements with Seattle Children’s Hospital ($465,500) and Fred Hutchinson Cancer Research Center ($10,000) to allow for flow-through of OSPI Hospital Based Instruction funds for the 2017-2018 school year.
  9. Approval of Contracts for Individual Educational Program and Private School Services – (A&F, June 8, for consideration) Approval of this item would authorize the Superintendent to execute contracts with Yellow Wood Academy ($366,432), Children’s Institute for Learning Differences (CHILD) ($210,784), Seneca Family of Agencies ($75,000), Brooks Powers Group ($75,000), and Individual RFQ selected tutoring providers (placeholder of $1,200), and an Inter Local Cooperation Agreement with Edmonds School District ($237,471).
  10. Approval of Contracts for Therapeutic Day Treatment Service Providers – (A&F, June 8, for approval) Approval of this item would authorize the Superintendent to execute contracts under RFQ07695 for Therapeutic Treatment Day Services with Ryther ($231,950), Overlake Hospital Specialty School ($571,175), Fairfax Hospital/NWSOIL ($722,240) and Seneca Family of Agencies ($432,860).
  11. Approval of Contracts for Related Services RFQ05790 – (A&F, June 8, for approval) Approval of this item would authorize the Superintendent to execute contracts approved through RFQ05790 (pending) Educational Staff Associate, Deaf and Hard of Hearing, Vision, Orientation and Mobility and Audiology Services: Evaluation, Case Management, and Specially Designed Instruction based on an average hourly rate of $78.00, for an estimated school year total of $1,857,363 for all agencies.
  12. Approval of Contracts for Private School Proportional Share Services – (A&F, June 8, for approval) Approval of this item would authorize the Superintendent to execute contracts with Spring Academy ($255,150), Hamlin Robinson ($120,874), Ryther ($70,050), Catapult Learning ($125,678), Brightmont Academy ($81.00), and Yellow Wood Academy ($81.00), and to reallocate funds amongst these contracts if necessary as long as the cumulative total does not exceed $571,914.
  13. BEX IV: Approval of Purchase Order with Catalyst Workplace Activation, Inc. for Furniture Procurement for Schools Opening in 2017 – (Ops, June 15, for approval) Approval of this item would authorize the purchase of furniture for schools opening in 2017 from Catalyst Workplace Activation, Inc., in the amount of $293,635.68, plus WA State sales tax.
  14. BEX IV: Award Contract P1542, to Rolluda Architects for Architectural Engineering Services for the Eckstein Middle School Seismic Improvements Project – (Ops, June 15, for approval) Approval of this item would authorize the Superintendent to execute contract P1542 with Rolluda Architects, in the amount of $492,633, plus $6,000 in reimbursable expenses, for Architectural and Engineering Services. 
  15. BEX II/BEX III: Approval of Authorization No. 2017-089 A (1) and Contract No. 20174-089 G (1-1) for Implementation of the Solar Photovoltaic Systems Project at Six Seattle Public Schools – (Ops, June 15, for approval) Approval of this item would authorize the Superintendent to provide the Department of Enterprise Services notification of funding approval for authorization No. 2017-089 A (1) and Contract No. 2017-089 G (1-1) in the amount of $2,174,008.03 in accordance with provisions of Interagency Agreement No. K3865 for the implementation of an energy efficiency project at six schools utilizing solar technology.
  16. Multiple Funding Sources: Resolution 2016/17-16, Board Acceptance of the Building Commissioning Report for the Seattle World School at T.T. Minor Modernization Project  – (Ops, June 15, for approval) Approval of this item would approve Resolution 2016/17-16, accepting the final Building Commissioning Report for the Seattle World School at TT Minor Modernization Project.
  17. BEX IV: Resolution 2016/17-25: Resolution of New-in-Lieu Replacement Option for the Wing Luke Elementary School Project – (Ops, June 15, for approval) Approval of this item would approve Resolution 2016/17-25, which certifies that the existing space at the Wing Luke Elementary School, to be replaced through new construction in lieu of modernization, will not be used in the future for District instructional purposes or be eligible for future state financial assistance.

B. Items Removed from the Consent Agenda

V. Public Testimony – 5:30 p.m.

NumberNameTopic
1. Essence Robinson Rainier Beach High School

2.

Arianne Rosario

Rainier Beach High School

3.

Gian Rosario

Rainier Beach High School

4.

Mark Ibarra

Rainier Beach High School Renovation

5.

Arron Rosario

Rainier Beach High School Renovation

6.

Hani Ahmed

Rainier Beach High School

7.

Lhea Alcon

Rainier Beach High School Renovation

8.

Naj Ali

Rainier Beach High School Renovation

9.

Aivy Ha

Rainier Beach High School

10.

Gerald Hankerson

Ethnic Studies

11.

Carol Simmons

Approval of Ethnic Studies

12.

Chris Jackins

Solar Photovoltaic Systems Contract; School Bus Stop Paddle Camera Contract; Thoughtexchange Contract; Native Murals

13.

Eric Blumhagen

Waitlists

14.

Patricia Borman

Waitlists – in favor of Option 1; Placing Rainier Beach on BEX V

15.

Patricia Killam

Waitlist Options; Rainier Beach High School Renovation

16.

Brian Terry

Affirmative Action and Educational Equity

17.

Kate Poux

Affirmative Action and Educational Equity

18.

Mark Zimmerly

Affirmative Action and Educational Equity

19.

Brandie Flood

Rainier Beach Renovation

20.Alison McLean Waitlists


VI. Board Comments

VII. Business Action Items (Continued) – 6:30 p.m.

C. Action Items

  1. Repeal Board Policies H61.00, Food Service, H61.01, Breakfast and Lunch Program, and H62.00, Breakfast and Lunch Program – Free and Reduced Price Meals; and Adopt Board Policy No. 6705, Food Service and Student Nutrition – (Ops, May 18, for approval) Approval of this item would adopt Policy No. 6705, Food Service and Student Nutrition, and repeal policies H61.00, H61.01, and H62.00.
  2. Repeal Board Policies H63.00, Food Service for Special Programs, H64.00, Providing Meals for Private School Students, H65.00, Joint Use Agreement, and H65.01, Food Services for School Functions; and Adopt Board Policy No. 6706, Food Service for School and Community Programs – (Ops, May 18, for approval) Approval of this item would adopt Board Policy No. 6706, Food Service for School and Community Programs, and repeal Policies H63.00, H64.00, H65.00, and H65.01.
           
  3. Resolution 2016/17-17, Supporting Ethnic Studies in Seattle Public Schools – (C&I, June 12, for consideration) Approval of this item would adopt Resolution 2016/17-17, Supporting Ethnic Studies in Seattle Public Schools.
  4. Adopting Policy No. 2080, Assessments – (C&I, June 12, for consideration) Approval of this item would adopt Policy No. 2080, Assessments.(action report and attachments edited)
  5. Review and Approval of Career and Technical Education 2017 Annual Plan per Policy No. 2170 – (C&I, June 12, for consideration) Approval of this item would approve the Career and Technical Education 2017 annual plan.(attachment edited)
  6. Approval of Seattle Public Schools 2017-2021 Affirmative Action Plan – (A&F, June 8, for consideration) Approval of this item would approve the Seattle Public Schools 2017-2021 Affirmative Action Plan to be submitted to OSPI and implemented by responsible parties in Human Resources.  
  7. City of Seattle Families & Education Levy (FEL) and Seattle Public Schools (SPS) Personal Services Contracts (PSC) for Seattle Parks & Recreation, City Year of Seattle, and University Tutors of Seattle Schools – (A&F, June 8, for consideration) Approval of this item would authorize the Superintendent to execute contracts for a combined total of $1,876,382 with City of Seattle’s Parks & Recreation Department ($543,492), University Tutors for Seattle Schools ($522,890), and City Year ($810,000) for the school year 2017-18 for the purpose of providing Families & Education Levy (FEL) funded activities.
  8. Approval for Contract Amendment with School Data Solutions for School-Based Implementation of MTSS Student Data Portal (RFP09615)  – (C&I, June 12, for consideration) Approval of this item would authorize the Superintendent to execute a contract amendment with School Data Solutions in the amount of $366,750 for the student data portal Homeroom.
  9. Award Contract RFP04772 to Thoughtexchange by Fulcrum Management Solutions, Inc. for the Community Engagement Platform – (Ops, June 15, for consideration) Approval of this item would authorize the Superintendent to execute contract RFP04772 with Thoughtexchange in the amount of $325,725 for a district-wide Engagement Platform over a three-year period, from 2017-2020.
  10. Awarding Refuse Disposal & Mixed Waste Recycling Collection Services Bid No. B01753  – (Ops, June 15, for approval) Approval of this item would authorize the Superintendent to execute a contract with Recology CleanScapes covering the period from August 1, 2017 to July 31, 2020, in the amount of $803,994.66 annually, or $2,411,983.90 over the three-year term of the contract.

    Approval of the Superintendent’s Professional Practice Goal and Rubric for 2017-18 – (Exec, June 1) Approval of this item would approve the Superintendent’s Professional Practice goal and accompanying rubric for 2017-18, and amend the 2017-18 Superintendent Evaluation Instrument.(Intro/Action)(this item has been postponed to a future Board meeting agenda)

D. Introduction Items    
Annual Approval of Schools per WAC 180-16-220 – (C&I, June 12, for consideration) Approval of this item would approve each school within the District as having a school improvement plan that is data driven, promotes a positive impact on school learning, and includes a continuous improvement process, pursuant to WAC 180-16-220. (this item has been postponed to a future Board meeting agenda)

  1. Resolution 2016/17-27, Fixing and Adopting the Budget  – (A&F, June 13, for consideration) Approval of this item would adopt Resolution 2016/17-27, to fix and adopt the 2017-18 budget. 

VIII. Adjourn – 8:30 p.m.

Calendar Reminders

  • Director VI Community Meeting (Director Harris), Saturday, July 15, 3:00-5:00pm, Seattle Public Library – South West Branch, 9010 35th Ave. SW
  • Board Special Meeting: Budget Public Hearing, Wednesday, July 19, 5:30-6:30pm, Auditorium, Stanford Center
  • Board Special Meeting: Budget, Wednesday, July 26, 5:30-6:30, Auditorium, Stanford Center
  • Board Special Meeting: Curriculum & Instruction Policy Committee, Tuesday, August 22, 4:30-6:30pm, Board Conference Room, Stanford Center
  • Board Special Meeting: Operations Committee, Wednesday, August 23, 4:30-6:30pm, Board Conference Room, Stanford Center
  • Board Special Meeting: Executive Committee, Thursday, August 24, 8:30-10:30am, Board Conference Room, Stanford Center
  • Regular Board Meeting, Wednesday, August 30, 4:15-8:30pm, Auditorium, Stanford Center